Kyla Williams Co-Presents Today at Philanthropy Ohio’s Annual Conference

Today, Leon Wilson, CIO of the Cleveland Foundation, and I will co-present at the Philanthropy Ohio’s annual conference with a theme this year of “Philanthropy Forward” and a concentrated discussion on Digital Civic Engagement & Community-Centered Design. Philanthropy Forward ’17 is set to inform practices, strategies and goals and connect peers in the field of philanthropy. The conference will also focus on the future of philanthropy with insight into the current state of the sector – fueled by recent research – addressing transitions, change and the leadership pipeline. With several networking and roundtable discussions, attendees will discover how to shift failures to successes, effectively fund advocacy and civic engagement and hear from  exceptional leaders across the state and country.

Leon and I also presented in April 2017 at the Council on Foundations Annual Conference “Leading Together” as part of a panel discussion with: Aaron Deacon, Managing Director, Kansas City Digital Drive; Elizabeth Reynoso, Assistant Director of Public Sector Innovation, Living Cities; and Lilly Weinberg, Program Director/Community Foundations, John S. & James L. Knight Foundation on “Supporting Civic Engagement through Technology and Community-Centered Design”. After finishing that presentation we decided more collaborative sharing between cities was necessary and lead to this opportunity at Philanthropy Ohio.

Community building in the digital era requires providing a space for the public sector and local communities to interact. Building solutions with peoplenot just for them – by using community-centered design can have profound social impact. This has been central to Smart Chicago’s work and has lead to the building of processes, products, services, and other lightweight tech solutions that have been helpful.

Our presentation today has the learning objectives:

  • To introduce different models developed in communities to address civic engagement digitally
  • To encourage the consideration of embedding support for digital civic engagement into existing grantmaking & advancement efforts

You can follow the happenings of the conference on Twitter @PhilanthropyOH and @SmartChgoKyla or by using the hashtag #PhilFWD17.

SMART CHICAGO IS MOVING!!!

Good News!!! The Smart Chicago team is moving and now will be co-located with the City Digital Team at UI Labs. As such, our individual emails will be changing to:

Kyla Williams           kyla.williams@uilabs.org

Sonja Marziano       sonja.marziano@uilabs.org

Denise Linn               denise.riedl@uilabs.org

Leslie Durr                 leslie.durr@uilabs.org

Our new mailing address is 1415 N. Cherry Avenue Chicago, IL 60642 and general phone number is 312.281.6900.

Please check our website at www.smartchicagocollaborative.org or follow us on twitter @smartchicago for more updates.

We appreciate your patience during this time of transition.

Announcing the October 18th Array of Things Public Meeting at Association House

Continuing the Array of Things Civic Engagement Work from 2016, we’re pleased to announce a new public meeting on Wednesday, October 18, 2017:

Event: Array of Things Public Meeting

Date: Wednesday, October 18, 2017

Time: 5:30pm – 7:30pm

Location: 1116 N Kedzie Ave –Association House. Note that the meeting will take place in the 1st floor cafeteria.

RSVP: Learn more and confirm your attendance at bit.ly/1018aotmeeting

This is an open meeting. Everyone is invited and no knowledge of technology or sensors is required to be a welcome, meaningful addition to the event. Though we’re collecting RSVPs online, not that walk-ins are very welcome — we’re just asking for RSVPs to assist us with estimating food.

This meeting is hosted by the Association House, a vital community anchor institution and local leader providing essential educational and workforce development services everyday. According to their website:

Since 1899, Association House has worked with Chicagoans who seek tools to lead more productive lives. It is one of the oldest “settlement houses” in Chicago originally designed to provide relief and guidance to new immigrants. Today, Association House is a vital resource to under-served, multicultural communities, providing collaborative programs in English and Spanish. We promote health and wellness, educational advancement, and economic empowerment. With a staff of over 200 professionals, Association House impacts the lives of nearly 20,000 children, individuals and families each year in the neighborhoods of Humboldt Park, West Town, Logan Square, Avondale, Hermosa, and beyond.

Given Association House’s leadership and history, we’re so pleased that they are hosting this important civic conversation about how new technologies can be informed by residents and advance local goals and quality of life. The Array of Things project is a collection of multi-purpose sensors that will collect data about the livability factors in our city like air quality, noise pollution, and flooding. These data will fuel new research about Chicago neighborhoods.

Here is the flyer for this meeting:

The purpose of the 2017 Array of Things Public Meetings is educate the public on the Array of Things project and host neighborhood level conversations about hyperlocal research priorities and partnerships. This engagement work began in 2016 with resident-driven conversations about how smart city technologies can be governed and leveraged to improve our communities. You can read more about our goals and model for this civic engagement work here.

If you are interested in attending the Array of Things Public Meetings or would like to receive updates about the projects as well as information about future events or trainings, please fill out this form:

Fill out my online form.

The Array of Things Project is also soliciting community suggestions and ideas about sensor placement. If you would like to submit your idea, make sure to fill out this form on the Array of Things website.

Photo from the 2016 Array of Things Public Meeting at the Lozano Public Library

Documentation from the Community Technology Forum at Greater Southwest Development Corporation

We’ve compiled the public notes and pictures from the April 22nd Community Technology Forum at the Greater Southwest Development Corporation (GSDC). This public-facing documentation will be followed up with a more detailed report from our partners at DePaul University who are presently analyzing and organizing the ideas generated by residents.

Community Technology Forums are participatory design sessions facilitated by Sheena Erete and Jessa Dickinson from the College of Computing and Digital Media at the DePaul University, hosted by leading local technology changemakers like GSDC, supported by Connect Chicago and Smart Chicago, and fueled by resident voices. So many conversations about technology happen in the Loop everyday — we’re pleased to work with so many people and partners to ensure that community-directed conversations about technology are elevated as well.

Pictures from the event are posted on the Smart Chicago Flickr account.

GSDC Community Technology Forum

Here is an agenda from the event:

We’ve compiled some of the documentation from the event in this Google Folder, a subfolder of the larger Connect Chicago Meetup Folder which houses even more resources and material from digital inclusion events. You can see some of the community maps and handouts we used at the Community Technology Forum in that Google Folder.

We also partnered with the City Bureau Documenters Program to capture public-facing notes from the day including broader themes, ideas, and discussion topics. City Bureau strives to “bring journalists and communities together in a collaborative spirit to produce responsible media coverage and encourage civic participation.” Our Documenter, Corli, took the notes below:

I was personally inspired by this work, excited to see how future Community Technology Forums in other neighborhoods will be similar or different. The more I have the privilege of co-organizing and attending sessions like the Community Technology Forum and the Array of Things Civic Engagement Events, the more I realize the value residents can bring to public technology planning processes. Technology and technology resources — whether they are public computer centers, wireless networks, or environmental sensors — can be deployed for residents and with residents’ input.

Read more about Community Technology Forums here.

To get regular digital inclusion updates, events, and news delivered to your inbox, fill out this form: bit.ly/joinconnectchi.

Release of the Array of Things Civic Engagement Report

On August 15th, Array of Things released the final version of the project’s governance and privacy policies as well as responses to public feedback collected in June through the Array of Things Civic Engagement Project.  Alongside this release, Smart Chicago shared The Array of Things Civic Engagement Report.

Here is an excerpt outlining the purpose and content of the Report:

As smart cities embrace and deploy innovative technology embedded in public spaces, residents voices need to be represented. To prevent disconnect between residents and their city’s technology, broad engagement is key — not only to inform residents of innovations, but to take inventory of public concerns and questions associated with them.

The purpose of this report is to describe the civic engagement and resident feedback collection process associated with a new Internet of Things (IoT) initiative in Chicago: The Array of Things. This report outlines the methods, decisions, and philosophies that went into this effort to increase Chicagoans’ engagement and involvement with smart city technology. Since the deployment of Internet of Things is so timely for cities around the world, we’ve shared the lessons we gleaned from our work. We hope this information can be of service to similar projects in other cities.  

This civic engagement work was accomplished alongside Array of Things operator UrbanCCD as well as the City of Chicago’s Department of Innovation & Technology. Smart Chicago’s Documenters played a key role in promoting and recording public meetings. Additional partners who participated include the Chicago Public Library (CPL), The OpenGov Foundation and the Harvard Ash Center for Democratic Governance & Innovation. CPL provided welcoming community spaces to host public meetings, the OpenGov Foundation worked with us as we utilized Madison to collect resident feedback, and our graduate fellow from the Harvard Ash Center, Glynis Startz, helped execute and write about this work.

The Internet of Things and the data which will emerge from it have great potential to advance research and community priorities. Involving residents in these projects early and regularly ensures that technology is relevant, not just innovative.

Smart Chicago continues to seek new ways to engage residents with emerging urban technologies. As we do, we are committed to writing about and sharing our successes, challenges, and best practices. If you have questions about this report, please contact us.

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Prioritizing Resident Engagement When Implementing the Internet of Things

This blog post was originally published on Data-Smart City Solutions and is by Glynis Startz — Smart Chicago’s Harvard Ash Center Summer Fellow. Glynis is assisting with Smart Chicago’s Array of Things Civic Engagement work, among other smart cities-focused projects. Glynis is a Master in Public Policy Candidate at the Harvard Kennedy School.

The Array of Things Public Meeting at Lozano Public Library | June 14, 2016

The Array of Things Public Meeting at Lozano Public Library | June 14, 2016

This summer the Smart Chicago Collaborative is working with the City of Chicago and the operators of the Array of Things urban sensing project to engage with residents broadly and gather feedback on the project’s Governance and Privacy Policy. This project was recently mentioned in an article by Stephen Goldsmith about implementing Internet of Things (IoT) initiatives. In it, he recommended that cities consider five key themes:

  1. Leverage existing physical infrastructure
  2. Engage the local data ecosystem (ie partner with local researchers or non-profits)
  3. Employ a clear data management strategy
  4. Address security and privacy concerns with transparency
  5. Turn collected data into action

These five points are important technical aspects of a successful IoT initiative, but it’s also important to consider non-technical themes of IoT work. One less highlighted theme vital to IoT reaching it’s full potential in a city: engaging residents early and often.

Engaging with residents to see what they need, and designing projects that reflect that feedback, is necessary and useful. Effective engagement can provide valuable information to improve the implementation of an IoT project, in addition to easing resident objections or concerns.

Why Engagement Matters for Everyone

Engaging with residents is traditionally thought of as a way to gather and maintain local support for a project, but it can also enable implementers to take advantage of unknown neighborhood (institutional) knowledge to make a project more effective. We often see transparency and engagement as a chore–a political requirement instead of something which has more direct and functional value.  

Governmental or academic implementers sometimes underestimate residents and their genuine interest in innovative projects. There is a tendency to assume residents don’t want to engage in the complexities of a problem, and that it is therefore better for the project heads to go ahead and do what they’ve determined is right, but this undersells the commitment and sophistication of many citizens. Because IoT applications almost always touch on data and sensors, engagement involves privacy issues and can seem particularly scary. There are a few predictable reactions to open discussion of these issues which can put anyone off having that talk, but it’s a mistake to assume you know how the majority of residents will react.

A good example of this is the discussion that was reported around an IoT transportation project in Aberdeen. Researchers were concerned about data anonymity because of the low population of the project area, but when residents were brought into the discussion they felt the utility they gained from the project (improved tracking of bus arrival times) made that cost worthwhile.

Learning from Engaging

With that underestimation comes an undervaluing of the feedback residents can provide. There are vast reservoirs of relatively untapped institutional knowledge about neighborhoods or cities in residents’ minds. The more feedback you open yourself up to, and the more time you spend answering questions and listening, the more useful information you can gather. Sometimes you’ll learn things you didn’t know you didn’t know.

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Brenna Berman and Charlie Catlett overview the Array of Things governance & privacy policies at a public meeting | June 22, 2016

The importance of engaging residents around civic technology more generally is something the Smart Chicago Collaborative has been grappling with for several years. The Civic User Testing Group (CUTGroup), a community of residents in Chicago and all of Cook County who get paid to test out civic websites and apps, is one example of direct resident engagement with technology tools. Smart Chicago’s Array of Things Civic Engagement work could be considered an extension of that purpose — directly engaging Chicago residents in shaping technology projects and policies, rather than a tool. By acknowledging that there are some things best learnt from residents and users, these initiatives use civic engagement to improve technology and service delivery in Chicago.

Engagement around the Array of Things project recognizes the potential value of that input. In addition to gathering feedback about privacy concerns, events were a chance for residents to air concerns and ask clarifying questions about data, privacy, and governance, but they also became a forum for researchers to learn what new information residents could provide about their environment, and increase their involvement. Researchers would do well to follow up and continue to learn.

The engagement meeting referenced the historical and contextual knowledge of the area residents could provide, and which researchers may want to draw on when choosing sensor locations. For example, Charlie Catlett told attendees at the Lozano Library Public Meeting that they could influence the exact placement of sensors if there were reasons the Array of Things team didn’t know about or hadn’t thought of. Residents of every neighborhood are likely to have superior information about precisely where various aspects of their ecosystem can best be evaluated.

Engage or Inform

When we’re talking about civic engagement, it’s very important not to confuse informing with engaging. Helping residents understand the project is different from, but a necessary precursor to, collecting targeted feedback about the project and what aspects are useful or not to residents. If a project isn’t willing to be responsive to that feedback, they are informing, not engaging.

I think interaction with citizens in the data and open government sector can be split into three levels. The first level is technical transparency. This is creating an open data portal or putting the text of some policy up online. Technical transparency allows an organization to say they are being open without actively reaching out to citizens. The second level is informing–explaining to citizens what you’re doing while you’re doing it. This goes further than technical transparency in that it requires at least some attempt to curate open information for citizens, but it doesn’t require an explicit feedback loop. The third level is engagement, taking the time not only to inform residents, but to listen to and react to their questions, concerns, and desires. Engagement is the hardest to do well, and the most time consuming, but it can also provide the most value added for everyone involved.

A city or project should decide which of the three levels of interaction is appropriate and manageable. This may depend on the magnitude of privacy concerns or likely impacts on residents, on the potential malleability of the project, and on whether the design of the project makes local knowledge potentially valuable. For some IoT implementations, especially ones testing specific hypotheses, some aspects of the project may not be open to change. To measure the lake effect, for instance, Array of Things may need sensors set up in a certain formation. Sometimes simple informing is ok, and sometimes it’s not.

To capture the full value of the IoT, cities must not only “integrate it into existing data strategies” as Goldsmith points out, but integrate it into the existing social and cultural structures as well.

A resident snaps a picture of an Array of Things sensor at a public meeting | June 22, 2016

A resident snaps a picture of an Array of Things sensor at a public meeting | June 22, 2016